Are you an experienced administrative professional with great organizational and technical skills, a keen eye for details, strong communication skills and an interest in supporting an executive focused on ensuring excellence?
We are currently seeking a qualified candidate for the role of Executive Assistant, reporting to the North Carolina Community Foundation President/CEO, supporting the work of our board of directors and executive leadership team.
The NCCF is the single statewide community foundation serving North Carolina and has made more than $184 million in grants since our inception in 1988. With more than $290 million in assets, NCCF sustains more than 1,200 endowments established to provide long-term support of a broad range of community needs, nonprofit organizations, institutions and scholarships. The NCCF partners with a network of affiliate foundations to provide local resource allocation and community assistance across the state. An important component of NCCF’s mission is to ensure that rural philanthropy has a voice at local, regional and national levels.
Core responsibilities include:
Executive Support
Perform a broad variety of administrative tasks for the President and CEO including:
Manages an active calendar of appointments including travel itineraries and agendas.
Completes expense reports and composes and prepares correspondence that is sometimes confidential.
Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
Researches, prioritizes and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Prioritizes conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures.
Schedules internal meetings (general staff, leadership and departments) and arrange for off-site venues when required.
Builds rapport and relationships with individuals and organizations that routinely interface with CEO
Support to Board of Directors
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including scheduling of all board and committee meetings and advance distribution of materials before meetings in electronic format.
Attends all board meetings, take minutes and ensures all minutes are properly signed.
Keeps records, follows up on action items and ensures open lines of communication.
Leadership Team Liaison
Assists in scheduling and attending meetings to ensure follow up for the President and CEO is completed as necessary.
Provides administrative support to NCCF leadership team including scheduling, meeting logistics and trip files.
Prepares, reviews and edits various materials including reports, presentations and correspondence.
The successful candidate will demonstrate:
Passion for North Carolina
Strong organizational skills
Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills
Expert level written and verbal communication skills
Ability to handle confidential information with discretion
Ability to adapt to various competing demands, and demonstrate the highest level of customer/donor service and response
Resourcefulness and a proactive approach to problem-solving
Commitment to diversity, accessibility and inclusion
Minimum Qualifications:
Associate degree in business or related field of study, or equivalent work experience providing administrative support
Minimum of 4 years’ executive level administrative experience
Experience in philanthropic/nonprofit sectors is a plus
Excellent understanding of customer service and relevant skills
Proven ability to manage multiple priorities in a fast-paced environment
Strong computer skills, including Microsoft Office, databases and online systems
Willingness and ability to occasionally work during non-standard hours for meetings and events or for travel
We offer a comprehensive benefits package and the opportunity to work with a committed, engaged team.
Are you an ideal candidate? Please email cover letter and resumé to recruiter@nccommunityfoundation.org. No phone calls, please. Deadline for submittal is Monday, June 7, 2021.
NCCF embraces and models the values of diversity, equity, and inclusion as we advance our mission. We are an equal opportunity employer. All employment is decided based on qualifications, merit and the needs of the organization.
