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Employee Handbook Compliance Guide
Provided by Catapult HR: essential policies and compliance requirements for your employee handbook.
Required Federal Policies
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Equal Employment Opportunity (EEO) statement
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Anti-harassment and anti-discrimination policy
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Family and Medical Leave Act (FMLA) notice
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Americans with Disabilities Act (ADA) accommodation process
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COBRA continuation coverage notice
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USERRA military leave rights
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Whistleblower and retaliation protections
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At-will employment disclaimer (if applicable)
State-Specific Requirements
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State-mandated paid sick leave policies (varies by state)
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State family and medical leave laws (CA, NY, WA, NJ, etc.)
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Pay transparency and salary history ban disclosures
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Meal and rest break requirements
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State-specific anti-discrimination protected classes
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Final paycheck timing requirements
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Recreational and medical marijuana accommodations
Recommended Best-Practice Policies
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Code of conduct and workplace behavior expectations
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Remote work and hybrid work policy
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Social media and electronic communications policy
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Drug and alcohol policy
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Workplace violence prevention policy
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Data privacy and confidentiality policy
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Progressive discipline and grievance procedures
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PTO, vacation, and holiday schedule
Annual Review & Version Control
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Review handbook annually (minimum) or when laws change
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Track version number, effective date, and revision history
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Obtain legal review before publishing updates
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Distribute updated handbook to all employees and collect signed acknowledgments
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Maintain archive of prior versions for at least 7 years
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Review state-specific sections whenever expanding to new jurisdictions
Need expert help implementing these practices? Catapult’s HR team is here for you.
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